Home > New Jersey jobs > New Jersey administrative/office

Posted: Thursday, October 19, 2017 11:01 AM


Postion Title: Front Desk Assistant
Hours: Fulltime - Monday thru Friday 8:30-5:00pm
Pay: Hourly $11.00

As the Front Desk Assistant, you are the first point of contact for our company. Your duties include offering administrative support across the organization. You will greet clients who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

The right candidate must have a pleasant personality, as this is also a customer service role. You must also be able to deal with deadlines in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.

Ultimately, the Front Desk Assistant’s duties and responsibilities are to ensure all guests feel welcome and execute all administrative tasks to the highest quality standards.

Details of Functions include but are not limited to:

• Greet guests as soon as they arrive at the office
• Direct visitors and callers to the appropriate agent by maintaining agent directory
• Answer, screen and forward incoming phone calls and voicemails
• Schedule and confirm appointments
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Assist with preparing and processing of office marketing material
• Assist with compliance of office documents
• Assist with planning of special events (company dinners, seminars, training, etc.)
• Perform other clerical receptionist duties such as data entry, filing, photocopying, transcribing and faxing as assigned by Office Management
Skills Required
• Pleasant telephone manner
• Ability to work with diverse personalities
• Maintain Professional demeanor always
• Organized and detail oriented
• Reliable
• Ability to multi-task
• Works well with minimal supervision

Required Experience
• Receptionist experience preferred but will train

Required Language
• Bi-lingual English/Spanish

• Location: Central Jersey, Elizabeth, NJ

• Post ID: 46955962 newjersey is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017