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Posted: Friday, February 9, 2018 8:01 PM


Johnson & Johnson Headquarters Finance is looking for an Executive Administrative Assistant located in New Brunswick, NJ and reports directly to VP Finance Corporate Operations and Global Finance Talent Development.

This is an exciting opportunity for an Executive Administrative Assistant to support The VP of Finance for Corporate Operations and Finance Leadership Development. This position is generally varied, including complex administrative duties and project-oriented assignments, requiring the use of sound judgment and discretion, independent assessment and resolution of complex situations/problems.
The Johnson & Johnson Family of Companies has inspired and united the people of Johnson & Johnson for 125 years. We embrace research and science -- bringing innovative ideas, products and services to advance the health and well-being of people. With $76.5 billion in 2017 sales, Johnson & Johnson is the world's most comprehensive and broadly based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices and diagnostics markets. There are more than 260 Johnson & Johnson operating companies employing approximately 127,000 people and with products touching the lives of over a billion people every day, throughout the world.
Primary responsibilities include for this Executive Administrative Assistant (supporting VP and Directors):
• Managing calendars, scheduling meetings, making domestic and international travel, managing expense reports, ordering supplies, maintaining supply closet and answering telephones
• Prepares correspondence, prepares and organizes files, makes copies, and assembles data as needed
• Onboarding new hires and exiting of terminated employees
• Coordinating large Finance meetings (over 100 to 300 people per events).
• Routine responsibilities such as running the monthly Finance budget reports, preparing quarterly tax payments, coordinate weekly corporate check deposits and processing departmental purchase orders in Ariba.
• Position may require coordination of and attendance at events outside of normal business hours (less than 5% of the time)
• Space coordinator for department
• Manage ad-hoc requests

• A high school diploma is required. An Associates or Bachelor’s degree is preferred.
• A minimum of 6 years of previous administrative support experience is required.
• Strong organizational skills and attention to details are required.
• Previous administrative experience supporting a team is preferred.
• Previous experience supporting senior level executives such as Director or VP also preferred.
• Strong oral and written communication skills are required.
• Must have the ability to respond to shifting priorities and make last-minute changes to calendars.
• Must demonstrate flexibility, while maintaining a sense of urgency.
• Ability or previous experience organizing senior level meetings onsite and offsite needed.
• Excellent collaboration and teamwork skills are required in order to coordinate with other administrative staff to accomplish departmental activities.
• Intermediate to Advanced MS Excel, Word, and PowerPoint is required.
• Technically adept and able to navigate through administrative systems for expense reporting, travel, conferencing, video meetings, etc. is required.
• Proficiency or knowledge of ARIBA, Corporate Travel, gXRS, OurSource, Facilities Management Requests are a plus.
• Ability to adapt quickly to new technology required.
• Ability to successfully work in a fast-paced environment with constant changing priorities required.
• Overtime required on occasion -- minimally and estimated at approximately 3-4 times a year.
• This role is based in New Brunswick, NJ.
• Travel will be minimal, up to 5% to local J&J sites for events.

Primary Location
United States-New Jersey-New Brunswick
Johnson & Johnson (6067)
Job Function
Requisition ID

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• Location: Jersey Shore

• Post ID: 53685582 newjersey is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018