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Posted: Sunday, February 4, 2018 7:11 PM

Req ID:14427
Shift: Days
Employment Status:AF : Active : Regular : Full Time
Job Summary 13;
The Clinic Coordinator position requires that the person perform a variety of clerical duties necessary to maintain the daily flow of patients appointment information, medical records, reports, and record keeping for the day hospital program. This person must have the ability to prioritize, manage and complete requests from multiple personnel.
The clinical assistant portion of the job description includes working with other members of the Day treatment Program and the interdisciplinary team. The purpose is to provide a patient care environment that is supportive and safe for children with severe emotional and behavioral disorders and developmental disabilities. The clinical assistant works under the close supervision of the clinical specialist and program manager.
Job Responsibilities 13;
1. Pre:clinic and clinic preparation
:Prepares and organizes chart for new patients.
:Provides assistance with scheduling to the intake coordinators.
:Organizes and restocks clinic cart, which includes patient records, evaluation materials and reference information.
:Manages all on:site medical records.
:Assures all necessary information necessary for the clinical team is readily available.

2. Pre:Registration activities
:Obtains requisite demographic and third party payer information.
:Verifies information existing in the IDX system regarding the patient. If no information exists will perform a mini:registration to generate a face sheet.
:Generates a CSH billing slip for hospital services maintains daily attendance logs.
:Effectively assesses the families understanding of their childs problems and the expectations they have for evaluation and treatment services.

3. Medical Records
:Creates and maintains database to assure easy access to patient information.
:Organizes patient chart to include all necessary forms and information.
:Completes demographic information on flow sheet in chart.
:Copies and files appointment letters in chart.
:Monitors to make sure Release of Information forms are completed, signed and filed in the chart.
:Monitors to make certain all lab results and consultative reports are filed in the chart in the correct section.
:Monitors to assure treatment plans are completed and signed.
:Performs routine chart analysis in order to make certain charts are in compliance with standards.
:Makes certain charts are returned to the secretarial office.
:Closes charts on inactive patients after all reports and other appropriate information is filed in the chart.
:Delivers closed charts to HIM Dept. as soon as services are completed and information is filed.
:Receives reports from transcriptionist, copies, files and sends appropriately per release form.
:Writes note in progress section to indicate report has been sent. 13;
Job Responsibilities (Continued) 13;
4. Secretarial
:Accurately scores parent and teacher behavior rating scale.
:Photocopies materials for staff and patients, as needed.
:Monitors office supplies and orders new supplies when necessary.
:Completes purchase orders for all requested items.
:Type memos, letters and reports as needed.
:Assists Manager and other staff with special projects.
:Participates in Performance improvement activities as requested.
:Types parent conference summaries.
:Collects mail and distribute it to the staff.
:Sends letters to referring physicians regarding patients who do not follow through with appointments.

5. Clinical Assistant responsibilities
:Provides part time back up coverage for the day treatment staff.
:Provides daily transportation services to children in the program.
:Maintains a program environment that is clean, safe, and therapeutic and appropriately equipped for the population served.
:Assists in providing educational and supportive activities that improve a child adaptive functionin


• Location: mays landing, North Jersey

• Post ID: 52783847 newjersey is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018